Proposals from a Head of a Department shall ordinarily be in the form of a self contained communication stating the facts of the case, the points for decision and his specific recommendations.
The Head of Department shall be responsible for the technical soundness of his proposal which, as a rule, shall not be subjected to any technical examination by the Division concerned.
It shall be the duty of the Head of a Department to ensure that only those cases are submitted to the Division on which he is not competent to pass orders himself. If a case which he is himself competent to dispose of is received in the Division, it shall be returned to him without being subjected to any examination.
A case referred to the Ministry/Division over the signature of the Head of a Department shall be placed before the Secretary or the Joint Secretary in the case of major Departments, or the Deputy Secretary in the case of minor Departments where the Head of the Department is of the approximate status of a Deputy Secretary. The officer concerned shall see whether he can pass orders on the reference straight away. If it is considered that previous papers are needed, or examination is required at a lower level instructions shall be given accordingly, but the language used in examining or criticising such cases shall invariably be polite.
In all cases, replies should be shown to the concerned Officer before issue, who should normally send the reply under his own signature. In case an officer of a lower status signs the reply the level at which the decision has been taken should invariably be indicated by the addition of the words this issues with the approval of Secretary/Joint Secretary/Deputy Secretary as the case may be. This may not, however, apply to the orders and other instruments made and executed in accordance with the provisions of para 7(2) of the Rules of Business.
The Head of Department shall be responsible for the technical soundness of his proposal which, as a rule, shall not be subjected to any technical examination by the Division concerned.
It shall be the duty of the Head of a Department to ensure that only those cases are submitted to the Division on which he is not competent to pass orders himself. If a case which he is himself competent to dispose of is received in the Division, it shall be returned to him without being subjected to any examination.
A case referred to the Ministry/Division over the signature of the Head of a Department shall be placed before the Secretary or the Joint Secretary in the case of major Departments, or the Deputy Secretary in the case of minor Departments where the Head of the Department is of the approximate status of a Deputy Secretary. The officer concerned shall see whether he can pass orders on the reference straight away. If it is considered that previous papers are needed, or examination is required at a lower level instructions shall be given accordingly, but the language used in examining or criticising such cases shall invariably be polite.
In all cases, replies should be shown to the concerned Officer before issue, who should normally send the reply under his own signature. In case an officer of a lower status signs the reply the level at which the decision has been taken should invariably be indicated by the addition of the words this issues with the approval of Secretary/Joint Secretary/Deputy Secretary as the case may be. This may not, however, apply to the orders and other instruments made and executed in accordance with the provisions of para 7(2) of the Rules of Business.
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